HIPAA COMPLIANCE
Dental AI HIPAA Compliance Resources
Everything your practice needs to deploy an AI scribe while staying HIPAA-compliant. Download ready-to-use templates — reviewed for dental practices using ambient AI documentation.
COMPLIANCE REQUIREMENTS
What Your Practice Must Do Before Going Live
FREE RESOURCES
HIPAA Document Templates
These five documents form the core HIPAA compliance package for any dental practice using AI-assisted clinical documentation. Download, customize with your practice details, and have your legal counsel review before implementation.
Patient Consent Form
Written authorization for AI scribe use during appointments. Covers what is recorded, how data is protected, patient rights, and California two-party consent compliance.
NPP AI Addendum
Supplements your existing Notice of Privacy Practices to cover AI-assisted documentation. Details what information is collected, how it’s used, and patient rights specific to AI scribe technology.
Staff Training Card
Quick-reference card for front desk and clinical staff. Covers the six most common patient questions about AI scribes, opt-out procedures, and what to do if recording starts without consent.
Go-Live Checklist
12-item compliance checklist covering pre-launch, launch day, and ongoing requirements. Complete every item before your first AI-assisted appointment. Reuse annually for compliance audits.
Operatory Notice Card
Print and post in your operatories to inform patients about AI-assisted documentation. Two per page.
BUILT-IN COMPLIANCE
How OraCore Handles HIPAA For You
OraCore signs a BAA with every practice before deployment — no exceptions.
All audio and clinical notes are encrypted in transit and at rest using AES-256.
OraCore never retains raw audio after transcription. Notes only, no recordings.
Only authorized team members can access clinical documentation.
Every access to patient data is logged and available for compliance review.
Inactive sessions are terminated automatically to prevent unauthorized access.
COMMON QUESTIONS
Frequently Asked Questions
Yes. OraCore AI operates as a Business Associate under HIPAA and executes a Business Associate Agreement (BAA) with every practice we work with. All data handling meets HIPAA Security Rule requirements.
Yes. Best practice — and legal requirement in some states — is to obtain written patient consent before using any AI-assisted documentation tool. Use our Patient Consent Form template as your starting point.
No. OraCore does not retain audio recordings after transcription. Only the finalized clinical note is stored, and it remains under your practice’s control.
A BAA is a HIPAA-required contract between your practice and any vendor that handles Protected Health Information (PHI) on your behalf. OraCore provides a BAA for every practice before deployment.
Yes. Any patient can decline AI-assisted documentation at any time. Your staff training card includes opt-out scripts for front desk and clinical team members.
PARTNERSHIP DOCUMENTS
Onboarding & Partnership Documents
Additional documents for practices joining the OraCore beta program or formalizing their AI scribe deployment.
Terms for complimentary beta access, feedback commitments, and intent to continue.
HIPAA-required agreement between your practice and OraCore AI for handling protected health information.
Configure OraCore to match your team, terminology, materials, and documentation preferences from day one.
Ready to Deploy OraCore Scribe?
Schedule a demo and we’ll walk you through setup, compliance, and onboarding — step by step.